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4 Ways To Use Cloud ERP Technology For Speedy Onboarding

Posted by Matt Woodward

Apr 9, 2014

The process of bringing on a new employee isn’t easy – this is especially true for small- and medium-sized businesses (SMBs) with limited time and resources to get new workers up to speed.469697887

People are busy, and finding ways to speed up onboarding is crucial. This is why using cloud ERP technology is critical. It not only expedites the onboarding process, but a cloud ERP system is built to provide users with all the tools they need to effectively perform their jobs.

Here are four ways that cloud ERP systems help to speed up your company’s onboarding process.
  1. They look and feel like programs that your new employees are already comfortable with: Learning new programs is a time-consuming process. Fortunately, most people know how to work Microsoft Word, Excel and Outlook. In fact, almost a billion people around the world use Microsoft Office products. This is why using a cloud ERP system built on Microsoft technology saves your SMB time. People already know how to use most of the system’s elements. This familiarity with the program improves user adoption. How? Because people know they click on the “x” in the upper right-hand corner to close the window. They know how to save the file: “control S”. They know how to make changes and undo those changes. When user engagement increases, the return on investment for the system also increases.

  2. Role-based tools: If you’re an accounts payable (AP) clerk, you need access to different tools than the accounts receivable clerk, the business analytics expert or the CFO. It doesn’t make any sense to invest in a financial accounting system that provides the same tools to all of these different employees. If a new employee is given 30 different features to run in the ERP system, he or she is going to feel overwhelmed. He’ll shut down and stop learning. But, truly great cloud ERP systems provide role-based tools. This means instead of providing the AP clerk with all 30 features, that individual is given only the five features truly necessary for his or her role. This is much more manageable and helps employees embrace the new system faster.

  3. Cloud ERP systems offer efficient training: Training new employees is disruptive to company workflow, especially for SMBs with a small staff. Employees are already swamped with their own tasks, let alone teaching the new guy how to run the financial system. This is why cloud ERP systems are so valuable; they’re fast and training is straightforward. They’re designed to be less complicated than legacy on-premises systems. Remember, if your employees understand the tools, they’re more likely to use them.


  4. It helps users save time: As a rule, new employees (and your current ones, for that matter) don’t really care how a new financial system moves the business forward. They don’t care if the system is a “high-level company initiative.” They only care about how the system helps them do their jobs faster and better. In other words, they want to know what’s in it for them. Onboarding new employees means helping them see the value in a new system. Employees care if the report they’re required to create takes only four hours to complete instead of 10 hours on an older system. Thanks to automation, integration and powerful, easy-to-use software, new employees understand how cloud ERP systems reduce manual processes and allow them to focus on their “real” jobs.


In the end, cloud ERP systems are built to save you time and money. So many SMBs struggle with change management: People don’t want to learn new systems that they don’t understand. They want to do their job in the fastest, most efficient way possible. For SMBs looking to invest in cloud ERP technology, it’s important to find one that is based on a widely known platform, such as Microsoft.

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Topics: cloud ERP