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4 Ways Cloud ERP Reduces Manual And Duplicated Tasks For SMBs

01 Jun

4 Ways Cloud ERP Reduces Manual And Duplicated Tasks For SMBs

by SMB Suite
in Managed IT, SMB Blog
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Many small- and medium-sized businesses (SMBs) use pieced-together spreadsheets, applications and other tools to maintain their financial information. This kind of patchwork system requires a lot of manual effort and duplicated data entry.

Fortunately, streamlining your financial processes is as simple as using a cloud ERP solution. Such all-in-one platforms are robust enough to track all the data you need without limitations. After all, it’s better to maintain one system than five, right?

Here are four ways that cloud ERP systems help to reduce manual and duplicated tasks.

  1. Cloud-based platforms are integrated: This means one system handles everything from entering an order or reporting that something’s been shipped and delivered. When you have all your invoice information in several different systems that don’t talk to each other, the risk of mistakes is significant. Maintaining many financial spreadsheets is also time-consuming. To maintain accuracy between the sheets, accountants must take multiple steps to transfer data and verify changes are made at every location. For companies that want one source of the truth or one set of numbers that’s accurate, cloud-based ERP systems are the clear choice.
  2. Quality cloud ERP systems help ensure that proper audit trails are produced in your accounting system: If someone changes something in the system — adds a figure, delete funds, move accounts around, etc. — the action is tracked. The system tells you who made the change and when the change happened. This way, when something harmful happens, you can restore an earlier version of the system and determine how the error occurred.
  3. Cloud ERP systems are great for disaster recovery efforts: If your data is in the cloud, it’s getting backed up at least every day. For companies using an on-premises solution, which are not automated to back up data, the risk for error is significantly higher. Even if these legacy systems are programed to make backups, the data is still located in the same place as your office. That’s a problem if your office is damaged or destroyed. With the cloud, data restoration can be nearly instantaneous.
  4. Outsourcing your financial processes to the cloud means you have fewer IT issues to worry about: Service pack applications and patches, virus protection, data management and application upgrades are all included in your cloud subscription costs. If you take those tasks off of your internal IT department’s plate, it can focus on core business issues rather than day-to-day maintenance tasks. Cloud programs keep your limited resources from being constrained. It allows everyone to focus on big picture revenue-generating processes.

At the end of the day, cloud services free your company to spend more time building the business, and focusing on what you do best as an organization.

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Steve’s been with SMB Suite since 1998 and has been involved with nearly every aspects of the Company’s business as a strategist, professional services executive, cloud solutions architect, and senior consultant. In his current role, Steve is responsible for SMB Suite’s revenue and oversees the execution of ERP, CRM and BI projects for customers across a broad range of industries. Steve combines his expertise in MS Dynamics GP, CRM and other Microsoft products with a strong foundation in accounting and business to identify gaps and streamline customers’ processes. Prior to co-founding SMB Suite, Steve was previously Corporate Controller for MEHLE Behr and, prior to that, Audit Senior for Ernst & Young. Steve holds a Bachelor of Business Administration degree from the University of Texas at Arlington.

Jeremy is responsible for SMB Suite’s technology vision, strategy and implementation and is the architect of the Company’s Dynamics Cloud Platform. Highly adept in every facet of managed services, ERP systems and e-commerce platforms, Jeremy’s expertise spans the implementation and support of business and financial software solutions, as well as the customization and integration of SMB Suite’s cloud ERP technology stack. He holds numerous Microsoft and industry-related certifications, and was primarily responsible for designing the Company’s progressive business services platform in the early days of the Cloud. Prior to SMB Suite, Jeremy served as the financial analyst, systems administrator, and information systems liaison for a $2 billion financial services corporation.

Monty is responsible for SMB Suite’s day-to-day operation and, most importantly, its customers. As a leader, motivator and mentor, Monty creates loyal high performance teams willing to “walk through walls” to accomplish their goals. Prior to SMB Suite, Monty served as President of The Bradshaw Group (TBG), a global distributor, manufacturer, and repair facility for digital printers. In this role, he was the Company’s ambassador to its most important domestic, European and Latin American customers and TBG achieved a best-in-class Net Promoter Score of 74 for its superb customer satisfaction. Prior to TBG, Monty served as the General Manager of Sam’s Clubs three highest grossing U.S. stores and was named Regional Operator of the Year in 1999. Monty holds a BBA in Marketing from Texas Tech University and is an active member of Business Navigators. He has been active in Vistage International, Executives in Action, the Dallas/Fort Worth Retail Executives Association, as well as, A.P.I.C.S., the leading professional association for supply chain and operations management. Monty also volunteers with Hunger Busters and ManeGait, a therapeutic horsemanship organization.

David is a proven financial and information technology professional with expertise in providing business accounting software and computing solutions. He began his career by starting and managing a successful independent consulting practice for several years. He then launched the local systems consulting unit of Ernst & Young’s Entrepreneurial Services Group, leading the office into the hi-tech consulting arena. After successfully developing the unit for Ernst & Young, David founded NextCorp (which became SMB Suite in 2013) to serve the business software needs of clients throughout the US. David has made SMB Suite one of the best cloud ERP providers in the industry. In addition to being a successful entrepreneur and leader, he is a software and technology specialist, holding certifications in various Microsoft and other technologies.